5 Ways AI has Helped Remote Work Set-ups

Artificial intelligence (AI)’s key benefit is increasing workplace productivity. Contrary to most sci-fi depictions, AI doesn’t do so by having robots roam around the workplace. Instead, AI helps the workplace become more productive by doing small, repetitive tasks.

If these tasks are entrusted to AI, employees can focus on more meaningful work instead of spending hours completing administrative matters. Employees can worry more about delivering quality outputs. 

AI has been integrated into most—if not all—of technology. When you look around your home office setup, you could probably name more than a few things that have AI. These things make your everyday work lives more convenient and faster. 

5 Ways AI Makes Your Work-from-Home Life Easier

Depending on the nature of your job, the work-from-home setup involves several apps and devices. Whether you notice it or not, AI helps you with video calls, scheduling, assignments, note-taking, and even grammar check. Most of these things use AI to accomplish what they set out to do, improving remote work culture down to the slightest detail.

1. Video conferencing

Video conferencing apps have proven to be important for remote workers. Since the pandemic, employers have used these apps to communicate with their employees who are quarantined in their own homes. 

Today, as restrictions have been lifted, these apps have remained in the workplace, making meetings more convenient and accessible. Virtual conferences are less hassle since they eliminate several factors, such as getting ready to get out of the house and transportation.

So, where does AI come into the picture? AI in video conferencing improves participants’ experience, so they can further simulate real-life conversations.

AI is in your virtual backgrounds, presentations, lighting, quality adjustments, etc. It detects you against your background, so you can play around with them, hide your background, or integrate your video with your presentation. This can make you look more professional in team meetings or make your remote team engagements more enjoyable. 

With more advanced video conferencing features, AI can enable live transcription, in which spoken words are transcribed in real-time. Because of AI, your audio becomes more audible due to noise cancellation.

2. Scheduling

Scheduling and time management are two crucial things in the workplace, and they can be difficult to do when employees are dispersed into different places. Especially in companies that outsource some of their tasks and have employees all over the globe, being able to schedule meetings effectively helps ensure their attendance no matter the time differences.

Through AI, employees can have synchronized calendars. Each event is noted, whether it’s according to their respective teams or an event with the entire company. An invitation to a routine team video call on Google Meet, for example, automatically reflects on everyone’s Google Calendars.

Additionally, a study found that using AI-based scheduling is more flexible, more predictable, and has granted more vacation days compared to a schedule created by an employee. It was conducted in a medical workplace to increase doctors’ engagement and lessen their burnout.

3. Delegating of tasks

One of the many administrative tasks you can entrust to AI is the delegation of work. In most workplaces, tasks need to be assigned to different teams, departments, and individual employees. This task is especially difficult when you’re on a remote work arrangement.

Doing administrative tasks manually takes up so much time. For example, emailing employees for their jobs takes time and effort. It’s also quite messy to keep track, having to watch for several emails throughout the day.

Using an app helps the team keep track of the projects and tasks that need to be done. These apps use AI in different tools, like categorizing tasks, tracking deadlines, assigning employees, etc. Making use of AI brings all of these to one place.

Instead of individual notifications from one person, the app can give each employee an automated and in-app notification if a task has been assigned to them. It can also tell them whether they have a deadline or missed it. It’s also like a bulletin board where everyone can monitor the group’s progress.

4. Note-taking

Digital note-taking has captured the attention of many students and employees. With traditional note-taking, your writing speed will need to keep up with the speaker. Sometimes, there are a few things that you can miss—like when the speaker goes over their presentation fast. 

AI helps you avoid this problem, along with many others. If you can’t keep up with the speaker, speech-to-text features automatically translate the speaker’s voice into transcribed notes. If you took a picture of the slide or a written note, you could place it on your notes by converting the image into text through optical character recognition (OCR).

While it’s comfortable to carry a pen and paper while you’re working, consider having digital AI writing tools by your side as well. This way, you can be ready for anything at work.

5. Getting into the finer details

At times, we have been so used to having AI embedded in all things tech that we don’t notice their presence in the littlest of things. 

For example, predictive text and auto-correct features are made possible by AI. Websites like Gmail use it to give you suggestions as you compose your email. Extensions like Grammarly utilize AI to detect grammatical errors and allow you to correct them.

Whether they’re built-in features on your phone or another app that you’re using, your device can perform these functions because of AI. Therefore, little tasks at work—like composing an email, chatting with your coworkers, or writing a copy—can be polished easily. These features make your work faster, like having a little assistant to recheck or nit-pick your drafts.

Have Smoother Work Hours With AI

Some of the features brought by AI have become incredibly useful at work—especially in the shift to the work-from-home setup. This integration results in more time to focus on the quality of employees’ outputs, making the employees more productive. 

This improvement in technology is something that a lot of people experience in their everyday lives. So, remote work teams and companies must take advantage of these benefits.