Due to a combination of the Internet and cloud technology, printers aren’t as widely used as they used to be. However, there are plenty of circumstances where they are vital. For instance, legal documentation, contracts, etc. are best distributed both digitally and physically. As you might expect, printer maintenance is something that cannot be ignored.
Let’s take a look at some useful printer maintenance tips that you can integrate.
Check the Ink Levels and Printer Paper Supply on a Regular Basis
It should come as no surprise that this is one of your primary responsibilities. Running out of ink or paper in the middle of a print job can be a huge inconvenience. So, it’s imperative to keep an eye on these metrics.
Additionally, it minimizes the chances of a print job being interrupted by a lack of supplies. You can check your ink with built-in software or third-party applications.
Clean the Printer Heads Every Few Months
This will help to ensure optimal print quality.
If you don’t have any cleaning kits on hand, a little bit of warm water and dish soap should do the trick. Be sure to dry everything off when you’re finished, as well.
Replace the Printer Cartridge Every Few Years
It’s important to keep your printer in good working order, and this includes replacing the cartridges when necessary. You don’t want your prints coming out looking faded or blurry. In high-pressure situations, this could prevent you from achieving the results that you desire within the required timeframe.
Replace the Toner Cartridge When It’s Running Low
It may be tempting to put this off, but it’s best not to.
If you wait too long, the printer will stop printing altogether for safety reasons. This could easily cause a substantial interruption in productivity.
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Always Keep Your Printer Covered When Not in Use
This is especially important if it’s an inkjet model. You don’t want any dust or pet hair getting inside and causing problems with your print quality down the road.
It will also be helpful to clean it at least once a month.
Avoid Printing in High-Humidity Environments
Interestingly, many people are unaware of the fact that this can cause an issue. If you’re printing in a humid environment, the ink will start to run and the paper will become wrinkled. So, ensure that you store your printer within a dry location.
Regularly Check Your Computer For Driver Updates
This is another simple step that can help to improve your printer’s performance. If you’re not sure how to check for updates, your computer’s manufacturer should have instructions on their website.
More often than not, a printer that is not functioning correctly but does not have other underlying issues simply needs to have its drivers updated.
Printer Maintenance Is Easier Than You Think
All in all, maintaining your printer is very important for optimal performance. By following the tips for printer maintenance above, you can help ensure that your printer stays in good condition for years to come.
Looking for more tips that can help you out later on? Check out the rest of our blog for plenty of useful information.