The Ultimate Wedding Vendor Checklist
Did you know that the average American wedding costs just under $34,000?
Even if you’re keeping your budget leaner, you still want to make sure everything goes according to plan.
That’s why the final stretch of wedding planning — and communication — is so critical for your special day!
Do you need some help with making a list of your own? Keep reading to discover the ultimate wedding vendor checklist.
Confirm Your Venue
One of your most critical wedding vendors is the owner of your venue. This will be the stage for the celebration, and perhaps the ceremony. Don’t be shy about checking in a week before the wedding to gain peace of mind.
At the time of booking, ask for an invoice that shows the dates, times, and terms of the venue agreement. Remember that you may need to tackle cleaning or set-up, so you’ll need to book some buffer time.
Designate Your Decoration Crew
Balloons, streamers, and centerpieces take time to set up, especially at a larger wedding.
Ask your wedding party to help with this task if you’re not hiring a crew at your venue to do it. Assign tasks and let them know when they can access the venue.
Finalize Things With the Florist
Do you know what will be in the bridal bouquet? Do you have enough eucalyptus plants reserved to fill in the table centerpieces? Give your florist a call to hammer out these critical details — and set up a drop-off time.
Touch Base With the Officiant
A wedding without an officiant won’t be a wedding. Talk to your officiant the day before to be certain they know when and where to arrive. And if you’re doing special vows, confirm that they know when to let you speak.
Ideally, you’ll be able to smooth out the ceremony logistics at a rehearsal the day before the wedding. But if you’re not doing one, make a phone call!
Get Your Music Queued Up
If you’ve hired a band, talk to them a day or two before the event. Let them know how to get into your venue so they can do a soundcheck. And confirm that they have the right playlist!
If you’re streaming music from your laptop, do a technology check with the venue. Ask who the tech person is, too, in case you run into any sound problems. Similarly, if you’re projecting a video, pack a bonus HDMI cord just to be safe.
Don’t Forget the Food
No wedding planning checklist is complete without mentioning the caterer. Whether you’re going with pros or recruiting family cooks, take a moment to confirm everything. And if you’re looking for a good option, go with Command Performance Catering.
Make sure all special dietary accommodations have been communicated. And you want to ensure that there’s no confusion about who brings the flat wear or linens, either. Plan to check in a few days before the event.
Stay on Top of Your Wedding Vendor Checklist
When you develop a wedding vendor checklist, you set yourself up for a positive experience without any unfortunate surprises. You’ll know that the food and flowers show up at the right time. And the music and decorations will be ready to go!
Find more wedding planning tips for your big day. Check back for new articles.